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How to manage your accounts during COVID-19

There are generally two ways of managing business transactions or records: (1) manually, through the use of notebooks or exercise books and (2) electronically, through the use of computerized accounting software like Built.

In managing your accounting records or business transactions, these three (3)points should be of great concern:

  1. Recognition of revenue

Accounting standards provide two main bases for this: (1) cash basis; under this, you recognize revenue only when you have received payment for the goods delivered or service provided and (2) accrual basis; under this, you recognize revenue whether payment has been received or not. It adds that, so far as there is an obligation for the customer to pay, the revenue has been earned and therefore must be recognized, whether payment has been received or not. Revenue could be direct (relating to normal trading activities) or indirect (those that are not usual to a business’ core operations. Failure to do this means that you may over/under state your revenue.

  1. Recording of expenses

Like revenue, accounting standards provide the same two main bases for recognition of expenses. Under the cash basis, you record expenses only when you have paid for them. However, under the accrual basis, so long as there is an obligation for you to make a payment, you must record expenses whether you have paid for them or not. Again, these could be direct (relating to normal trading activities) or indirect. Failure to do this means that you may over/understate your expenses.

  1. Recording of cash and bank transactions

This is the recording of all cash and bank and related transactions. This is done using a cash book, which allows recording for receipts from customers and other sources and payments to suppliers as well as payments for other expenses. Doing this well will enhance your chances of getting a good cash flow statement and statement of financial position for informed cash flow and other financial decisions.

While manual systems can facilitate the above and more, computerized systems are faster, more convenient, time and cost-saving and safer. Even though some systems are paid for, some are free to use. You will, however, need to pay usually a small fee for some features like payroll and management of taxes.

Remember that you can get to use a computerized system like Built to manage your books/accounts for free and also get support if need be.

 

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